Our client in Newport Beach borderline Irvine is seeking an Administrative Assistant.

This will be onsite

Monday to Friday from 7:30AM-5:30PM and on Fridays 7:30AM-11:30AM

Pay is $24-$26 an hour. Please only apply if you have the qualifications.

Duties/Responsibilities:

• Front desk reception and serving as the first point of contact for internal staff and external clients via telephone, email, and in person.
• Process daily incoming and outgoing mail and shipments.
• Prepare routine correspondence, contracts, envelopes, labels, and memoranda as requested.
• Manage calendars and coordinate internal and external meetings, conference calls, and video conferencing.
• Organize lunch and tidy up after meetings
• Assist with AIA contract preparation.
• Support office operations in accordance with company policies and standard operating procedures.

Assist with other related duties as required

Qualifications:

• 1 year+ administrative experience required.
• Excellent writing, communication, and organization skills.
• Experience working in the design or architecture, engineering and construction (AEC) industry is preferred.
• Experience with the following software: Outlook, Word, Excel, Teams, and Adobe Acrobat.
• Experience with Bluebeam and AIA contract document software is a plus.
• AA or Bachelor's Degree preferred.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.